Administrator | Greymouth

• West Coast – Greymouth
• Permanent full-time working 40 hours per week

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders. 

About the role

In this vital role, you will provide high-quality secretarial and administrative support to the Medical Staffing Unit, contributing directly to the smooth and efficient placement of locum and visiting medical staff across our region.

As part of the Administration and Clerical Pay Equity Claim settlement this role has been mapped to National Band 3/Profile 3

For further information about the administration and clerical pay equity settlement please follow the link below: 

PSA National Health Administration Collective Agreement - FINAL (tewhatuora.govt.nz) 

Key Responsibilities

• Book travel and accommodation in line with internal policies.
• Support day-to-day administration and reporting tasks.
• Manage IT access requests and process invoices.
• Maintain electronic records of medical staff certifications and insurance.
• Assist in the dissemination and coordination of rosters.
• Communicate effectively with agencies, locums, and specialists.
• Ensure all documentation for locum appointments is complete, including reference checks, H&S forms, and vehicle bookings.
• Review and process locum claims accurately and on time.
• Provide administrative support for team meetings.
• Participate in continuous quality improvement and uphold Health & Safety standards. 

About you

Essential:

• 2–3 years’ experience in administration, preferably in a healthcare setting.
• Relevant qualifications in office administration.
• Excellent attention to detail and organisational skills.
• Proven ability to meet deadlines and work under pressure.
• Strong communication and interpersonal skills.
• Advanced computer literacy.
• Familiarity with Health & Safety practices and commitment to continuous improvement.
• Understanding of the current healthcare landscape and direction of Te Whatu Ora – Health New Zealand.

Desirable:

• Experience with rostering and/or recruitment processes.
• Ability to work additional hours if required.
• Creative problem-solving and lateral thinking.
• A growth mindset and commitment to learning.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal. If you have any questions about the role, please contact Kerri McCarthy at Kerri.McCarthy@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.